The evening of December 5th, I tendered my resignation with the board of CARS as immediate past president. I requested that I be removed as registered agent of the corporation. The next day I sent a file to the President and others on the board with the passwords to online accounts and the server keys to this server. I am sharing this information with you here because I do not want it ever to be said that I did not turn over materials in my possession to the board.
As of this evening, December 10th, 5 days later… I have yet to have any acknowledgement of my emails and receipt of the necessary files on this system.
This is a problem that has been festering for almost all of 2018 and came to a head in September I believe, when the board was discussing taking action against a fellow club member for supposedly treating someone in an unprofessional manner. In fact, this was being discussed for several weeks yet I was not included in any of these discussions. The members of the board know that besides working full-time, I am also responsible for the care of my elderly mother. This doesn’t leave much time to attend every meeting we have.
The only reason I found out about this was an email that was sent to the board and at the meeting the person who sent the email realized I was included and gave me the impression I was not supposed to have received it. In fact, I was told if I wanted to know what the board was doing then I needed to attend meetings. Guess that means the minutes I had been posting to the site are not an accurate reflection of what is being discussed in those meetings. In case anyone wishes to doubt my conclusions, I recorded the board meeting in question. Under Virginia Law, we are a one-party consent state. That means as long as the person recording the conversations is also involved, it’s legal.
The night of the meeting I attended, the person who was making the complaint was kept secret yet in an open meeting that anyone could attend, the person that was accused of wrong doing was being talked about openly. I had a problem with how this was being handled and I did my best to defend someone who has been a friend of mine and a good number of people in CARS for years. Apparently, that did not sit well and it all boiled down to what is in the attached email below. When things get to the point that its open hostility then there’s no reason to stay on in any capacity. If the members of the board are not interested in past history of this club, who am I to stand in the way of their learning the hard way?
I am also tired of trying to do the right thing and keep all that goes on with the board quiet. So I am sharing the final email I have sent on December 5th. I wish the members of this club all the success they can find in the hobby. Also remember, board meetings are open to the membership. If you want to see CARS be what it has always been. Take time to get involved and know what is being decided on and make your voice known.
It has been a pleasure of mine to have been actively involved in this club for the past 15 years. It saddens me that it has reached this point, yet in life, doors open and doors close. My email address is below. I look forward to hearing from any members who want to keep in touch.
Keith Ainsley, KG4ZXK
Date: Wed, Dec 5, 2018 at 10:51 PM
Subject: John Cooper Emails…
To: Michael Tromba <email@example.com>, Dennis Watson <KM4TJR@gmail.com>, Bill Runyon <firstname.lastname@example.org>, VAN ROWE JR <email@example.com>, Mr Bill Mellema <firstname.lastname@example.org>
I find it interesting I was told he was sent a letter and now I’m told it was email according to Jeff. Either way, I was able to get the email threads to come off gmail properly and I have created three pdf documents of those email threads from gmail. These are around 1/24/2018 which is the last time I had any communications with John Cooper.